This post was written by Alison Green and published on Ask a Manager.
It’s four answers to four questions. Here we go…
1. Can I comment on personal appointments on people’s work calendars?
Something I’ve wondered about for a while: sometimes I see calendar events on my supervisor’s calendar that are non-work-related, but also not marked as private (so name and location are visible). Is it acceptable to ever say something to my supervisor like, “How was that restaurant you went to over the weekend? I’ve always wanted to try it out.” Or should I keep quiet about things like that?
I’d err on the side of not commenting.
When people use their work calendars to track non-work engagements too (which a lot of people do because it’s easier to have everything in one place), there’s generally a polite fiction in place that colleagues won’t comment on personal appointments.
2. My coworker wanted to bring her kid with strep and mono to work
We recently had a kerfuffle at work with Bring Your Kid To Work Day. Our coworker, Karen, posted on our slack channel Tuesday that her child had strep AND mono, but she was going to bring the child to our office on Thursday anyway. I replied and said that is a bad idea and you need to consider coworkers who might have undisclosed medical conditions. I am a level above Karen, although she does not report to me. It is even worse because the event has an FAQ that specifically says not to bring sick children, and they have a virtual event parents can do from home instead.
Today I got a call from my supervisor chastising me for “not respecting” Karen because I told her not to bring her ill child to the office. He also said it was a HIPAA violation. (We do not work in health care.) Another coworker had told Karen that they had serious health conditions and getting mono for them would be very, very severe. So I told my boss that we had a higher obligation to the employee than to a child who has no relationship to our company. One person is required to be here (we have a return to office mandate) and the other one does not. Also, if the coworker with the illness has not officially requested an accomodation, this isn’t a textbook ADA violation, but would they have any standing to say they made a reasonable request and we put them at risk anyway?
End story, the ill child will still be coming into the office and her parent has no plans to disclose that she has mono to the other 450 children in attendance. I am on thin ice with my boss for daring to tell this coworker it was a bad idea. And the entire team is angry with her for her lack of judgement.
Are there ADA considerations here? What would have been a better way for my boss to navigate this conflict? Even if there isn’t an ADA mandate, don’t we have a responsibility not to willfully expose workers to contagious viruses? Have we learned nothing from Covid?
Nothing here is a HIPAA violation (HIPAA only applies to health care workers and a few other very narrowly defined categories) but your manager’s actions are a serious violation of common sense.
Whether there’s an ADA issue in play would depend on details I don’t have, like whether your coworker’s condition is covered by the ADA and whether they had asked not to be exposed to the child (or to people with mono or strep in general). They wouldn’t have to have made a formal request for accommodation under the ADA; employers are required to comply with the ADA even if the employee doesn’t specifically cite the law in making a request.
But I don’t think the ADA is the most fruitful way to tackle this regardless — because even without that coworker with the serious condition, bringing a child with strep and mono into your office is so clearly a terrible idea for everyone (including all the other kids who would be there that day too). Ideally you would have skipped over your manager once it became clear he was making such a ridiculous call and gone to HR and/or whoever was organizing the event, to point out that Karen had announced she planned violate the event’s clearly stated health policy.
And yes, you’re correct, we’ve learned nothing from Covid.
3. We’re required to be back in the office but the workspace is terrible
Two months ago, our multinational company’s CEO sent out an email saying employees whose jobs are categorized as hybrid are all expected to be in the office four days a week. This was in the middle of a layoff announcement, so the pushback was minimal.
I honestly don’t mind going into the office, but our 20-person team is still hybrid. More than half the team work remotely, either because of their job categories or because they are in different cities. All of our meetings are Zoom and we have no hybrid meeting rooms. This means that those of us in the office are all signing on to the same team meetings from our desks on Zoom. Or that people in our shared workspace are talking on Zoom meetings while others are trying to work. It is loud and distracting! I find this physically stressful and it affects my productivity and mood.
I don’t understand why we have to come into the office if we are still primarily communicating on Slack and Zoom. Everyone agrees it’s a problem but I’m the only one who keeps bringing it up in meetings with management, saying we need Zoom rooms. The response is that we don’t have enough space for all of our employees and that I should get noise-canceling headphones. Isn’t the whole point of the mandate that we are supposed to be collaborating more? I feel like if our division head is going to enforce the mandate, the least they can do is make sure that our physical workspace allows us to be as productive as we are at home. I hate being a squeaky wheel, but since the executives all have large private offices, I don’t see how this issue gets resolved unless we keep voicing it. Unfortunately, I seem to be the only one willing to bring this up. Should I just give up?
If you’re the only one bringing it up … probably. You’re right on the facts — it makes no sense to bring people back to the office if you’re all going to sit on Zoom calls with remote staff all day anyway — but if you’ve raised it and been ignored/shut down and there aren’t enough other people joining you to make a concerted group push, it’s unlikely that you’ll make any headway, at least right now. (For what it’s worth, you probably weren’t going to get a lot of traction with the noise argument regardless; lots of offices have always had people on calls all day. The “why are we coming in if it makes our work harder without adding any benefit?” is a stronger argument, but a lot of management teams have decided they’re not swayed by it.)
4. My boss makes lots of typos — should I offer to proofread her newsletters?
I’m an elementary school teacher. My principal is a wonderful person. She’s great with the kids, the staff and the parents. When she sends out a newsletter or email, however, I wince from the number of typos. She’s a big fan of the apostrophe plural and frequently confuses there/they’re, your/you’re, etc. Nothing catastrophic, but as a school, I think this reflects poorly on us. I’d be happy to proofread these for her, but there’s no way I can broach this without acting like I feel that I’m smarter than her. I should leave this to the grandbosses and stay in my own lane, right?
Yeah, you should leave it alone. If someone above her cares, they’ll raise it with her.
You’re right that it looks bad; it’s just not your job to fix it. Plus, the last thing you need as a teacher is more unpaid work.
My high school principal used to do the same thing, and teenage me took extreme pleasure in marking up his communications with red pen and leaving them in his office in-box. Fortunately your students aren’t at that age yet.
Related:
are senior execs too busy for spelling and grammar?