This post was written by Alison Green and published on Ask a Manager.
It’s five answers to five questions. Here we go…
1. Intern wants me to drive him to and from work
I have a summer intern who came from out of state without a car. Fortunately, our city has a good bus system. But he is refusing to take the bus and said, “You can pick me up when you go to work, since I’m along the way.”
After a few weeks of driving him to work and taking him back at night, I told him he had to get to work on his own. He is not happy. Now, my boss is telling me, “What’s the big deal? Just drive him to work.” Even my husband is telling me that taking the intern to work is not a big deal.
I feel pressured and forced to do something I don’t see as my responsibility. The big deal is that I am losing my autonomy. I can’t go shopping immediately after work because I need to drop him off first. I can’t leave earlier or later now.
The intern, who is in college, drops hints that it would be be nice to see this new city more if only someone would show him around. After serving as his work day chauffeur, I’m in no mood for driving him around on weekends.
All this is making me feel like a terrible person.
You’re not a terrible person for not wanting to be someone’s regular ride to and from work. As you point out, it means that you can’t leave earlier or later, and you also can’t do things on your way home from work without dropping him off first.
And you didn’t even offer — he just announced you’d be doing him this favor twice a day?! That’s … not how favors work.
It’s perfectly reasonable to explain you can no longer do it. Especially since your boss is pressuring you to continue, it’ll probably be easier if you say you’re going to be going to the gym straight from work, or need to start swinging by a family member’s who you’re helping, or starting an art class, or whatever you’re comfortable with. Or you can keep it vague — “I have a lot of commitments right after work, so I’m not able to keep giving you a ride after Thursday.”
If you want to be nice, you could offer to show him how to figure out the bus route. But you really don’t need to be his driver.
And you can definitely just ignore the hints about weekends. (That’s the nice thing about hints! You can just decline to pick up on them.) But if he ever asks outright, the answer is, “Sorry, no — I rarely have any available time on weekends.”
Related:
I’m being pressured to chauffeur interns to and from work
how can I get out of chauffeuring my coworker everywhere?
2. Can I say no to a last-minute weekend party in my honor?
I’m resigning and am on my last two weeks with the current job. Today my boss said that she wants to throw me a going-away party, which is cool, except that it’s on the weekend and I already have plans. She is scheduling it for Saturday or Sunday at lunchtime. On Saturday I have relatives visiting, and so my boss suggested just bringing my relatives to the work luncheon. However, we had planned on making a big brunch together and hanging out by the pool so I don’t want to cancel that and bring them to a lunch with a bunch of people they don’t know. They visit once in a blue moon and I’m really looking forward to seeing them. On Sunday I’m doing a motorcycle ride with a longtime friend from out of town, which I’d have to cancel.
I feel my judgment is a bit impaired by the frustration I’ve had at my boss over the years, so I’m not sure if I’m being crusty and impatient or if it’s actually okay for me to say no to the lunch that’s being thrown for me. It seems like such a gesture of goodwill. My boss is even booking a hotel room for my out-of-town coworkers who live a few hours away. I suggested we have the lunch on a Friday or Monday, but my boss said no because it’s on work time. Can I reasonably say no to a weekend going-away party for me?
Yes, absolutely you can say no! It’s completely normal that you would already have plans for the coming weekend … but even if you didn’t, or even if there was more advance notice, it would still be fine to say no.
Say this: “Sorry, it’s a really bad weekend for me to do anything because of family stuff and I won’t be able to make it.” If she pushes, stick with, “I really can’t, but thanks for the thought!” If she suggests moving it to a different weekend (even after your last day), it’s fine to say, “My weekends are really hectic for the foreseeable future. The only time I could do it would be during the workday before I go, but if that doesn’t work, please don’t worry about arranging anything. I appreciate the thought, though!”
3. How transparent should we be with an employee about why we’re not promoting him?
I have an employee who has applied to an open management position that would be a step up from his current role. I am not the only decision-maker (there’s a search committee) but as his direct supervisor I have a lot of insight on whether or not he’d be a good fit, and therefore a lot of sway in the decision. It is my and the committee’s opinion that he is not only wrong for the job, but he would be disastrous in this role. Luckily for us, he doesn’t have one of the big educational requirements for this job, so it’s easy on paper to turn him down for this reason alone. But another equally compelling reason is that he would be required to directly supervise his aunt, who he lives with, and he would work closely with his brother (who works for another business that liaises with ours frequently). There have been issues with this close family arrangement in the past, which we believe would be exacerbated should this employee become a manager.
We have an anti-nepotism policy, but it doesn’t include nieces/nephews or aunts/uncles in its definition of close family, and there is nothing about not being related to our community partner. However, I know from supervising him that he would absolutely bend rules for family. Furthermore, we don’t think it’s wise for him to supervise his aunt, ever, for lots of reasons I won’t go into here. This is not likely to change, even if he were to meet the educational requirements and suddenly start improving at work. As this is the second time he’s applied for this type of role, we feel we need to say something about the nepotism so he knows the full reasons why we are saying no … but how do we bring it up when supervising his aunt isn’t strictly forbidden in policy? Technically we could go about amending the policy to include nieces/nephews and aunts/uncles but that will be a long process and it can’t be done before we need to tell him we aren’t proceeding with his application. Any advice for informing him why he won’t be getting the position, or should we just stick to “you’re not qualified, sorry”?
If he’s a reasonable person who you think could benefit from hearing the full slate of reasons reasons, you could go ahead and share them. But if he’s not reasonable or if there’s any risk he’s going to try to rules-lawyer you on the wording of the nepotism policy, then just stick to the fact that he doesn’t meet the educational requirement (and maybe any other clear and easy-to-explain work reasons if you think it’s useful to share those — like if he would need to be skilled in X and you’ve had multiple conversations about his struggles with X).
One note: if you’re going to cite the educational requirement as your reason, be sure that you don’t bend it for other candidates.
But separately from this, you should definitely amend the nepotism policy to cover all family members. No one should be supervising a family member, period (assuming you’re not running a family business where it’s unavoidable).
4. Should I wait until the next day to answer after-hours emails when I’d prefer to respond right away?
I am working my second job out of grad school and still learning the ropes of corporate etiquette. When anyone above me in the org hierarchy emails me outside of work hours, they often include a disclaimer that they do not expect me to respond until the following work day. To be clear, I really appreciate this! But sometimes, it just makes more sense to respond in the moment (e.g., they sent me a simple question with a simple answer and I don’t want an extra task on my desk the next day).
If I respond right away, the recipient will often reiterate that they did not expect an immediate response. I am starting to wonder if my fast responses, though convenient both for myself and the recipient, are actually a net negative. Are there bad optics or other issues around responding right away after being told it’s unnecessary? Or is it fine to keep doing what I’m doing, as long as I am not ignoring direct requests to wait until the following work day (e.g., “Please do not respond until tomorrow morning”)?
By responding outside of work hours, you’re making them worry that you felt obligated to, even though they told you that you shouldn’t. It’s fine to do that occasionally, but if you do it a lot, I’d suggest at least acknowledging it in some way — like, “I happened to be checking messages for something else and this just took a second.” Even then, if you do it a lot, some people will feel guilty about it. Do you have the ability to schedule the message to go out the following morning to sidestep this altogether?
To be clear, you don’t have to manage other people’s guilt in that way — if they’re that concerned about it, they could schedule their own messages for the next day — but if you’re willing to take the few extra seconds for it, it can make the relationship slightly smoother.
(Caveat: this assumes a reasonably healthy workplace. There are also workplaces where, despite their disclaimer about waiting until morning, you’ll be seen more positively for constant after-hours availability. If you’re in one of those, ignore all the above.)
5. Cutting full-time hours instead of doing layoffs
I have friends who work for a small tech company that does custom work for clients. They were recently advised that they’re being forced to take 15 days mandatory unpaid time off for the next two months and maybe longer. So they’re only getting 10 paid days of work per month. Obviously, this is a major blow to them and they’re going to start looking elsewhere.
Is a company allowed to do this to avoid laying off employees and putting them in a position to apply for unemployment? Apparently, the owner is keeping their insurance intact at least, but the whole thing seems very sketchy.
Yes, the employer can legally do it — but the employees can apply apply for unemployment due to the cut in work and pay. (Not full unemployment, but in most states they’d be eligible for partial benefits.)